Privacy Policy

If you have questions about this Privacy Policy or your data, please contact our compliance team:
 

Email: contact@geovisionindustries.com
Phone: (202) 681-8744
We respond to all verified inquiries within 10 business days. If necessary, users may escalate complaints to federal or state data protection regulators.

Effective Date: November 6, 2024

This Privacy Policy describes how GeoVision Industries LLC collects, uses, and protects your personal information. By using our website or services, you agree to the terms outlined here. We respect your privacy and are committed to safeguarding your data.

This policy applies to all data collected through our website, during service delivery, or as part of government or private-sector engagements. It includes data collected via contact forms, email communications, contract work, and automated analytics tools.

2. Data We Collect

We collect only the information necessary for business operations, legal compliance, and service delivery. This may include:
- Identity details (e.g., name, email, phone number)
- Business or agency affiliations
- Uploaded GIS files, reports, and documents
- Technical data such as IP addresses, device type, or browser information
- Legal identifiers (e.g., government-issued ID when required by law)

3. How We Collect Data

Data is collected through:
- Forms and interactions on our website
- Direct communication (email, phone, virtual meetings)
- Client or government contract submissions
- Automated systems (e.g., cookies, analytics platforms)
- Secure cloud systems and collaborative project tools

4. Use of Information

We use your information to:
- Provide and manage geospatial services and consulting
- Communicate about projects, deliverables, or inquiries
- Improve user experience and service offerings
- Fulfill legal and contractual obligations
- Conduct audits, security assessments, and internal analytics

5. Sharing and Disclosure

GeoVision Industries does not sell your personal data. We may share data with:
- Subcontractors and vendors under strict confidentiality
- Regulatory bodies as required by law or contract
- Legal or compliance entities during audits or litigation
- Business partners during mergers or acquisitions, with notice

6. Your Data Rights

You may have rights to:
- Access or update your personal data
- Request deletion, restriction, or portability of your information
- Object to certain data uses
- File complaints with applicable data protection authorities
Contact us to exercise these rights or ask questions.

7. Data Retention and Security

We retain data only as long as required for the purposes it was collected or to comply with legal and regulatory obligations. We implement technical and organizational measures to protect your data, including:
- Encryption and secure data transmission
- Role-based access control
- Firewalls, anti-malware, and audit logs
- Regular risk assessments and compliance checks

8. Legal Compliance

GeoVision Industries complies with the following key regulations and legal frameworks to ensure lawful handling of personal and organizational data:
 

**Corporate Transparency Act (CTA):**
Under the CTA (31 U.S.C. § 5336), we are required to collect and maintain beneficial ownership information of our organization. We submit required filings to the Financial Crimes Enforcement Network (FinCEN), and ensure this information is kept accurate, secure, and up to date.
 

**Federal Information Security Modernization Act (FISMA):**
FISMA requires federal agencies and their contractors to secure IT systems and data. GeoVision Industries adheres to FISMA by implementing a comprehensive information security program aligned with federal risk management frameworks when handling federal or federally funded data.
 

**NIST 800-171 and NIST 800-53 Frameworks:**
For contracts involving Controlled Unclassified Information (CUI), we follow the National Institute of Standards and Technology (NIST) Special Publications 800-171 and 800-53. These controls include system access management, incident response, encryption, and continuous monitoring.
 

**General Data Protection Regulation (GDPR):**
If we interact with EU-based individuals or organizations, we ensure data subjects’ rights under the GDPR (Regulation (EU) 2016/679) are respected. This includes rights to access, correct, delete, or transfer personal data, and ensuring a lawful basis for processing and cross-border transfers.
 

**California Consumer Privacy Act (CCPA):**
For California residents, the CCPA grants the right to know what data we collect, how it's used, and who it is shared with. Individuals can also request data deletion or opt out of the sale of their information (which we do not perform).
 

**Maryland Personal Information Protection Act (PIPA):**
As a Maryland-based business, we follow PIPA to safeguard personal information of Maryland residents. We implement technical, administrative, and physical safeguards to protect against unauthorized access or disclosure of personal data.
 

**Virginia Consumer Data Protection Act (VCDPA):**
For residents of Virginia, this law provides additional privacy rights including the ability to access, correct, delete, and obtain a copy of personal data. We respond to all requests in accordance with VCDPA procedures and timelines.
 

**Children’s Online Privacy Protection Act (COPPA):**
Although we do not knowingly collect data from children, we comply with COPPA, which prohibits the collection of personal information from children under 13 without verified parental consent.
 

**Data Breach Notification Laws:**
In the event of a data breach, we follow relevant state and federal notification requirements, informing affected individuals and appropriate authorities within the legally mandated timeframe.

9. Contact Us

If you have questions, concerns, or would like to exercise your privacy rights, please contact us:
 

Email: contact@geovisionindustries.com
Phone: (202) 681-8744
We will respond to valid requests within legally required timelines.

10. WHAT INFORMATION DO WE COLLECT?

We collect the following types of information:
- Contact details (e.g., name, email, phone number)
- Job and organizational information
- GIS project data and user-uploaded documents
- Device data and usage information from analytics tools
- Regulatory identifiers when required by law (e.g., CTA)

11. HOW DO WE PROCESS YOUR INFORMATION?

We process information to:
- Deliver GIS and consulting services
- Meet legal and contractual obligations
- Improve service delivery and security
- Communicate with stakeholders
- Conduct internal compliance reviews

12. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?

We share information only with:
- Authorized vendors and subcontractors
- Government agencies as contractually required
- Legal entities during audits or disputes
- Third parties in the event of a business transition

13. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?

Yes. We use cookies and similar technologies to:
- Analyze website traffic
- Enhance user experience
- Monitor security events
You may opt out through your browser settings.

14. HOW DO WE HANDLE YOUR SOCIAL LOGINS?

We do not currently support or use social login features on our platforms.

15. IS YOUR INFORMATION TRANSFERRED INTERNATIONALLY?

Our services are hosted in the U.S. We do not routinely transfer data across borders. Any international transfer, if required, is handled securely and in compliance with applicable law.

16. HOW LONG DO WE KEEP YOUR INFORMATION?

We retain data only as long as necessary for the intended purpose or to comply with legal, regulatory, or contractual obligations. Retention timelines are determined by project type and applicable law.

17. DO WE COLLECT INFORMATION FROM MINORS?

No. We do not knowingly collect data from individuals under 18 years of age. If discovered, such data is deleted immediately.

18. WHAT ARE YOUR PRIVACY RIGHTS?

You have the right to:
- Access and review your data
- Request corrections or deletions
- Object to or restrict certain uses
- File complaints with applicable regulators

19. CONTROLS FOR DO-NOT-TRACK FEATURES

We do not currently respond to Do-Not-Track signals. However, users may adjust browser settings to control data collection where possible.

20. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?

Yes. Residents may have additional rights under state laws such as CCPA, PIPA, and VCDPA. These include rights to access, delete, and restrict the use of personal data.

21. DO WE MAKE UPDATES TO THIS NOTICE?

Yes. We may update this Privacy Policy to stay compliant with changes in law and operations. Changes will be posted on our website with the effective date.

22. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?

For questions or concerns:
Email: contact@geovisionindustries.com
Phone: (202) 681-8744

23. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?

You can submit a request to contact@geovisionindustries.com. After identity verification, we will process your request within legally required timeframes.

Additional Privacy and Security Disclosures

10. Cookie Consent and Analytics Disclosure

We use cookies and tracking technologies (e.g., Google Analytics, Hotjar) to understand user behavior, enhance functionality, and measure site performance. By using our site, you consent to the placement of these tools unless disabled via your browser settings. Users in jurisdictions requiring prior consent (e.g., EU, certain U.S. states) will receive a cookie notice at first visit.

11. Automated Decision-Making and Profiling

GeoVision Industries does not engage in profiling or automated decision-making that produces legal or similarly significant effects on users. All data processing decisions involve human oversight and review.

12. Data Subject Request Procedures

You may submit requests to access, correct, delete, or restrict the use of your personal data by contacting us at contact@geovisionindustries.com. For convenience and auditability, we recommend using our Data Subject Request Form (available upon request). All requests will be verified and addressed within applicable legal timelines.

13. Third-Party Links and Integrations

Our website or services may contain links to third-party sites or services. GeoVision Industries is not responsible for the privacy practices of such third parties. We encourage users to review their privacy policies before providing personal data.

14. International Data Transfers

Although our operations are U.S.-based, if data is transferred outside of the United States (e.g., for cloud storage or subcontractor access), we ensure appropriate safeguards are in place, such as standard contractual clauses, data processing agreements, or service providers certified under recognized frameworks like the EU-U.S. Data Privacy Framework.

15. Sensitive Information Handling

We request that you do not send or disclose sensitive personal data (e.g., health information, racial or ethnic origin, political opinions, religious beliefs, biometric data) unless explicitly requested and legally justified. If such data is shared, it will be processed with additional safeguards and only if required for contract or compliance purposes.